Seller Finance Transaction Coordinator

Seller finance deals live and die on the documents. The note, the deed of trust or mortgage, the disclosures, and the servicing setup all have to match — and they all have to record correctly. Gold Key TC coordinates seller-finance acquisitions and dispositions every week, with the documentation discipline these deals demand.

What's included on every seller-finance file

We coordinate the closing — your attorney drafts the documents, we make sure every one of them lands where it needs to.

  • Promissory note executed, notarized, and delivered to servicer
  • Deed of trust or mortgage recorded against the property
  • Required state and federal disclosures completed and signed
  • Loan servicing account opened (we work with most major servicers)
  • Insurance bound with seller / lender named on policy as required
  • Title commitment reviewed for any liens that affect the carry-back
  • Closing statement reflects down payment, carry-back terms, and net to seller

Acquisition vs. disposition — both covered

Whether you're buying with seller financing or selling to an end buyer with owner-carry, the workflow is similar but the protections flip. We adjust the file based on which side you're on so the right party gets the right safeguards.

Servicing setup is not optional

Most failed seller-finance deals weren't bad deals — they were good deals with no servicing. Payments get missed, escrows aren't tracked, 1098s never get issued, and the file becomes a mess. We set up loan servicing with a licensed third party at closing so you (or your seller) never have to chase a payment manually.

Frequently asked questions

Do you draft the promissory note and deed of trust?

No — those should be drafted by a licensed attorney in your state. We coordinate the closing using whatever documents your attorney provides, and make sure they get executed, notarized, and recorded correctly.

Which loan servicers do you work with?

We coordinate handoff to most major third-party servicers (Allied, FCI, Madison Management, Note Servicing Center, etc.). Tell us your preferred servicer in intake.

Can you handle seller-finance with a balloon?

Yes. Our intake captures balloon date, payment structure, and any prepayment terms so the note and amortization schedule line up exactly.

What about Dodd-Frank and seller-finance compliance?

We follow the structure your attorney designed. If your attorney requires a Residential Mortgage Loan Originator (RMLO), we coordinate with them as part of the closing process.

Gold Key TC
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Gold Key TC is the premier nationwide real estate transaction coordination company, trusted by agents, brokerages, and investors in all 50 states. Our licensed transaction coordinators handle 95% of closing tasks — contracts, deadlines, compliance, title coordination, signatures, and client communication — from contract to close.

Transaction Coordination Built for Every Deal Type

Whether you're a residential agent closing a traditional sale, a brokerage scaling your operations, or an investor running creative finance deals like Subject-To, Wraparound, Trust Acquisition, or Double Closings, Gold Key TC has a coordinator trained for your workflow. We operate nationwide and our TCs know state-specific contracts, disclosures, and broker compliance rules.

Why Agents and Brokerages Choose Gold Key TC

  • Reclaim 18+ hours per transaction — we handle MLS updates, document chasing, deadline tracking, and title coordination so you can focus on listings and clients.
  • 98% on-time close rate — our coordinators proactively prevent delays before they happen.
  • Pay-as-you-go pricing — flat per-file pricing starting at $369 with no monthly minimums and no contracts.
  • Built-in broker compliance — every file is audited before close, protecting your license.
  • Full refund in credits if a deal falls through — you only pay for closings.

Transaction Coordination Services

  • Agent Transaction Coordinator
  • Brokerage Transaction Coordinator
  • Wholesale Transaction Coordinator
  • Double Closing Coordinator
  • Subject-To Transaction Coordinator
  • Seller Finance Coordinator
  • Wraparound Mortgage Coordinator
  • Trust Acquisition Coordinator
  • Hybrid Trust Coordinator

Top Markets We Serve

  • Phoenix, AZ
  • Scottsdale, AZ
  • Dallas, TX
  • Houston, TX
  • Austin, TX
  • Miami, FL
  • Orlando, FL
  • Tampa, FL
  • Atlanta, GA
  • Charlotte, NC
  • Nashville, TN
  • Las Vegas, NV
  • Denver, CO
  • Los Angeles, CA
  • Seattle, WA
  • All locations →

State Coverage Hubs

  • Arizona
  • Texas
  • Florida
  • Georgia
  • California
  • Nevada
  • Colorado
  • Tennessee
  • Ohio
  • Indiana
  • Missouri
  • Alabama

Compare Gold Key TC

  • Gold Key TC vs Doing It Yourself
  • Gold Key TC vs In-House Coordinator
  • Gold Key TC vs Transactly
  • All comparisons →

Real Estate Glossary

  • Transaction Coordinator
  • Escrow
  • Closing
  • Earnest Money Deposit
  • Title Insurance
  • Subject-To
  • Wraparound Mortgage
  • Seller Financing
  • Double Closing
  • Assignment of Contract
  • Wholesale
  • Novation
  • Land Trust
  • Due-On-Sale Clause
  • Full glossary →

From the Blog

  • What Does a Transaction Coordinator Do?
  • Close More Deals Without Burning Out
  • Transaction Coordination for Real Estate Investors
  • Ultimate Guide: Wholesale Transaction Coordination
  • Ultimate Guide: Subject-To Real Estate Investing
  • Ultimate Guide: Double Closing in Real Estate
  • All articles →

Service + City Combinations

  • Wholesale TC in Phoenix, AZ
  • Wholesale TC in Dallas, TX
  • Wholesale TC in Houston, TX
  • Wholesale TC in Atlanta, GA
  • Wholesale TC in Tampa, FL
  • Wholesale TC in Memphis, TN
  • Wholesale TC in Indianapolis, IN
  • Wholesale TC in Kansas City, MO
  • Double Closing TC in Houston, TX
  • Double Closing TC in Miami, FL
  • Double Closing TC in Las Vegas, NV
  • Double Closing TC in Phoenix, AZ
  • Double Closing TC in Atlanta, GA
  • Subject-To TC in Dallas, TX
  • Subject-To TC in Phoenix, AZ
  • Subject-To TC in Atlanta, GA
  • Subject-To TC in Indianapolis, IN
  • Subject-To TC in Memphis, TN
  • Agent TC in Scottsdale, AZ
  • Agent TC in Austin, TX
  • Agent TC in Los Angeles, CA
  • Agent TC in Seattle, WA
  • Agent TC in Denver, CO

Get started with Gold Key TC →

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